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Assignments

​The ASSIGNMENTS tab is where you can view, search, and request against all of the open assignments for clients where you are a subcontracted vendor and the assignments have been released for you to fill. You can also view past assignments that were Filled, Cancelled, or Voided to see a full history of assignments available for you to fill.

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The ASSIGNMENT MANAGER allows you to search and request assignments efficiently. The layout of the assignment manager can be customized as follows:

Customize Layout

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  • Click the Show/Hide Column button to select or remove columns. Changes are applied in real-time.

  • Drag and drop column names to adjust their order.

  • Click Save Default View to save the customized layout. You can modify the layout at any time.

  • Click Apply Default View to revert any changes back to your saved default view.

Quick Filter

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The Quick Filter is a type-ahead search that filters the ASSIGNMENTS TABLE as you type into the filter field. This is useful to find assignments for a particular facility, date, certification, etc.

Search For Assignments

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​The SHOW SEARCH FORM button (TIP: hitting Ctrl + Shift + F on this will open the search page) allows you to search and filter across all the assignments on criteria such as start/end dates, facility, shift, status, certification, and more. Searches that are used frequently can be saved for quick access.

TIP

TIP: After setting your desired filter, click the Off/On switch next to Auto-save/Load Last Search for the system to skip the filter page and go directly to the table view when viewing the page.

Quick Filter

TIP: After setting your desired filter, click the Off/On switch next to Auto-save/Load Last Search for the system to skip the filter page and go directly to the table view when viewing the page.

Assignments Table

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The Assignments table is where all of the results of the search and filters will be displayed. The table is interactive and the data will sort based on clicking on a column header. The table can display the following fields and actions:

NOTE: Table will display 50 results per page, use the Previous, Next, or number buttons to navigate between pages.

Requesting to Fill an Assignment

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To request an assignment, navigate to the Assignments tab, click on the Assignment # that you wish to request. The Assignment card will appear. The Assignment Details tab will provide you with additional information around the specific assignment:

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  • Facility

  • Job Date

  • Shift

  • Certification

  • Specialty

  • Type

  • Floor

  • Assignment Description

 

Clicking on the REQUIREMENTS tab of the assignment card will display the credential and compliance requirements to fill the assignment. In the right-most column you can see the enforcement of the credential and compliance requirements.

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• Warn – means that you can submit a temp missing or with out of compliance credentials but will receive a warning message about those items and need to address them prior to filling the assignment.

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• Refuse – means that you cannot submit the temp until those missing or out of compliance credentials have been addressed in their temp profile.

 

After confirming the details, click the REQUEST button at the bottom of the Assignment Details card. A new card will load with a TEMP type ahead field. Simply type in the name* of the temp you wish to request for the assignment. Once 3+ characters have been entered the system will locate the profile of the temp, once the correct temp name appears click their name from the dropdown and click REQUEST ASSIGNMENT to submit the request. The card will refresh and notify you that the [temp name] has been requested successfully.

 

*IMPORTANT NOTE: In order for a temp name to appear in the request drop down list they MUST have a profile in the FlexForce Vendor Management Platform and their certification and specialty must match the assignment requirements.Review the TEMPS section for details on setting up a temp in the system.

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